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IBM PC, XT & AT and StrangCo Software Systems 100% Compatibles ├─────────────────────┤ │ ██████████ │ Version 1.1 │ █████ █ │ │ █ █ │ │ ███ ██████████ │ │ █ █ │ │ █████ █ │ │ ██████████ │ └─────────────────────┘ ───────────────────────────────────────────────────────────── ███ ███ ███ ███████ █ ███████ ███ █ ███████ █ █ █ █ █ █ █ █ █ █ █ █ █ █ ███████ █ █ █ █ █ █ █ ████ █ █ █ █ █ █ █ █ █ █ █ █ █ █ █ █ ███████ ███████ ███████ █ ███ ███████ ───────────────────────────────────────────────────────────── ────────────────────────────────── █ ███████ ███████ ███████ █ █ █ █ ███ █ █ ███████ █ ███████ █ █ █ █ ███ ███████ ███████ ███████ █ ────────────────────────────────── Automates your personalized mailing lists. Provides these features: █ Handles the names, addresses, and related information for approximately 1,000 individuals or companies on one 360K (DS/DD) diskette or fixed disk. █ Alphabetizes, sorts, or searches your mailing list based on the information you select or input. █ Prints an entire mailing list or a selected subgroup, if a compatible printer is attached. Designed for use with the IBM PC, XT & AT Computers and 100% compatibles. Hardware requirements: 256K minimum, one diskette drive, 40 or 80 column monitor, DOS 3.0 or above. -------------------------------------------------------------------- MAILING LIST+ Table of Contents -------------------------------------------------------------------- Overview . . . . . . . . . . . . . . . . . . . . . . . . . . 2 System Requirements . . . . . . . . . . . . . . . . . . . . 4 Installation . . . . . . . . . . . . . . . . . . . . . . . . 5 Getting Started . . . . . . . . . . . . . . . . . . . . . . 7 Initialize File . . . . . . . . . . . . . . . . . . . . . . 8 Inquiry and Input . . . . . . . . . . . . . . . . . . . . . 9 Condense File . . . . . . . . . . . . . . . . . . . . . . . 15 Sort File . . . . . . . . . . . . . . . . . . . . . . . . . 16 Search File . . . . . . . . . . . . . . . . . . . . . . . . 17 Print Reports . . . . . . . . . . . . . . . . . . . . . . . 18 Example . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Applications . . . . . . . . . . . . . . . . . . . . . . . . 24 Appendix . . . . . . . . . . . . . . . . . . . . . . . . . . 27 In Case of Difficulty . . . . . . . . . . . . . . . . . . . 31 Limited Warranty . . . . . . . . . . . . . . . . . . . . . . 32 Technical Considerations . . . . . . . . . . . . . . . . . . 34 Copyright (c) 1989, StrangCo Software Systems. Program and database contents copyright (c) 1989, StrangCo Software Systems. Page 1 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Overview ---------------------------------------------------------------------- Author: StrangCo Software Systems Language: Microsoft QuickBASIC 4.5 Hardware: IBM PC, XT & AT and 100% compatibles Media: Diskette/Fixed (hard) Disk The Mailing List+ package includes six programs for creating and maintaining a computer-based filing system. The Mailing List+ programs allow you to store information for a total of 1,000 people, filed under 10 different groups on a DS/DD 360K diskette or fixed (hard) disk. Each person's record contains 13 items which include name, address, telephone number, and four comment fields provided for general information. The record also lists the groups to which the individual belongs. Two options are also available for specifying different data formats. If you select the business option, two of the comment fields are used to store the person's company name and position. The other option allows you to store a title, such as Mr. or Dr., for each person. With the Mailing List+ package you can display information about all members in the file, a group within the file, or a single person. You can print a listing of the whole file or a particular group with a compatible printer attached. You can reorganize the members in your files based on one of the items you enter and print the labels in that order. You may have as many data files as you wish. Where applicable, each data file requires a separate diskette, and when you wish to change to a different data file, simply exit the program you are using, change the diskettes, and rerun the program. NOTE: Where applicable, each data file requires a blank diskette that has been formatted by the DOS FORMAT command. This diskette becomes your Mailing List+ data file diskette. For instructions on formatting a diskette, refer to your Disk Operating System (DOS) owner's manual. Page 2 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Overview ---------------------------------------------------------------------- The six programs on the Mailing List+ diskette and their option numbers are listed below. MAILING LIST+ MENU Description Option # ----------- ------------ INITIALIZE FILE 1 INPUT AND INQUIRY 2 CONDENSE FILE 3 SORT FILE 4 SEARCH FILE 5 PRINT REPORTS 6 A description and a set of user instructions are provided for each program in the Mailing List+ package. For best results, read about all six programs, work the example, and refer to the Applications sections before you begin setting up your own Mailing List+ data file. Page 3 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ System Requirements ---------------------------------------------------------------------- Mailing List+ operates on the IBM PC, XT & AT and 100% compatibles. Mailing List+ requires at least 256K of memory and the IBM Disk Operating System (DOS) version 3.0 or above. It can be used with any color or monochrome display. Page 4 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Installation ---------------------------------------------------------------------- Copy the files from the original Mailing List+ diskette to your own "working" diskette or to your fixed (hard) disk. Follow the instructions below or use the COPY Command procedure as described in your IBM Disk Operating System (DOS) User's Guide or (DOS) Reference Manual. Remember, it's important to keep the original Mailing List+ diskette in a secure place. There are three sets of instructions for copying the Mailing List+ files. Follow the instructions below which correspond to your system configuration, i.e. the disk drive(s) attached to your computer. After you finish copying the Mailing List+ files and have secured the original diskette in a safe place, see the section called Starting Mailing List+ on how to start operating the programs. If you have one disk drive... 1. Insert the original Mailing List+ diskette in your disk drive. 2. Enter the command: copy b: *.* immediately after the DOS system prompt A> on your screen. Then press the Enter key. A>copy b: *.* 3. You will see this message: Insert diskette for drive B: and strike any key when ready 4. Press the Enter key again. 5. You will see this message: Insert diskette for drive A: and strike any key when ready 6. Remove the original Mailing List+ diskette from your disk drive and replace it with your "working" diskette. Press the Enter key. 7. You will see this message: 4 File(s) copied 8. Put the original Mailing List+ diskette in a secure place. Page 5 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Installation ---------------------------------------------------------------------- If you have two disk drives... 1. Insert the original Mailing List+ diskette in drive B. 2. Insert your own "working" diskette in drive A. 3. Enter the command: copy b: *.* immediately after the DOS system prompt A> on your screen. Then press the Enter key. A>copy b: *.* 4. You will see this message: 4 File(s) copied 5. Remove the original Mailing List+ diskette from drive B and put it in a secure place. If you have a fixed (hard) disk... 1. Insert the original Mailing List+ diskette in drive A. 2. Enter the command: c: immediately after the DOS system prompt A> on your screen. Then press the Enter key. A>c: 3. Enter the command: copy a: *.* immediately after the DOS system prompt C> on your screen. Then press the Enter key. C>copy a: *.* 4. You will see this message: 4 File(s) copied 5. Remove the original Mailing List+ diskette from drive A and put it in a secure place. Page 6 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Getting Started ---------------------------------------------------------------------- Enter the command: MLIST immediately after the DOS system prompt A> if you are using the diskette drive or C> if you are using the fixed (hard) drive. Then press the Enter key. (Drive A or C is currently the default drive and your diskette is mounted in either. A>MLIST (Diskette Drive) C>MLIST (Fixed (hard) Drive) NOTE: If you are using the diskette drive, please remember to remove the program diskette and insert your data file diskette before running the Initialize File program. Page 7 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Initialize File ---------------------------------------------------------------------- DESCRIPTION The Initialize File program creates the data file and lets you select the business and/or title options. Also, the program can store the device name of a printer if you plan to use one. This program must be run to create the file which stores the data you enter using the Inquiry and Input program. Where applicable, the diskettee you use must be formatted using the DOS FORMAT command. USER INSTRUCTIONS STEP 1: From the Mailing List+ Menu, select option 1 and press, Enter. The file is opened, and you are asked set-up questions. STEP 2: After the data file is opened, you are asked for information about the file you want to set up. Enter Y to the prompt 'WILL THE BUSINESS OPTION BE USED?" to dedicate two comment fields for the person's company name and position. Enter Y to the prompt "WILL THE TITLE OPTION BE USED?" to allow you to list a polite title, such as Mr. or Dr., for each individual. This title is printed on the mailing labels. Finally you are asked to enter the device name of the printer. If you plan to print mailing labels or desire a printed listing of the file, enter the device name here. If you won't be using a printer, press ENTER. (You may enter a printer device name later when you are using the reports program.) After a moment the file is initialized, the message "FILE INITIALIZED" is dislayed, and the program stops. You are now ready to use the Inquiry and Input program to enter information to your newly initialized file. Page 8 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Inquiry and Input ---------------------------------------------------------------------- DESCRIPTION The Inquiry and Input program is used to enter or change information in your files or display information from your files. This program has four options. The first option allows you to display information from your file for a single person, a group, or all persons on file. The second option allows you to add, update, or delete information for a person. The third one, called the "FILE SETUP" option, allows you to add a group name or delete one from your file. The final option allows you to return to the Mailing List+ Menu. If you wish to change data file diskettes, where applicable, you must exit the program, change the diskettes, and rerun the program. Otherwise, you may lose some of your data. USER INSTRUCTIONS STEP 1: From the Mailing List+ menu, select option 2 and press, Enter. NOTE: If the diskette or fixed disk does not contain an initialized data file, the message "FILE NOT ON DISK!", PLEASE RUN INITIALIZE FILE PROGRAM" appears. Press Enter and the program returns to the Mailing List+ Menu. You must then select option 1 to initialize your data file. Please refer to page 8 for instructions on initializing data files. If your file has been initialized, the Mailing List+ options screen appears. STEP 2: The four options described below are displayed on your video screen in a selection list entitled "MAILING LIST+ OPTIONS." If you wish to inquire about information already in your file, enter 1. If you wish to add or alter information in your file, enter 2. If you wish to add or delete a group name, enter 3. If you wish to terminate the program, enter 4. NOTE: If you are using the diskette drive to store your data file and you wish to change data diskettes, you must exit the program by choosing option 4, change data diskettes, and rerun the program. OPTION 1: INQUIRY This option should be used only if data has been entered to the file using option 2 of the Inquiry and Input program selection list. (The Inquiry process is greatly speeded by running the Condense File program first if you have added many people since you last ran the Condense File program.) Page 9 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Inquiry and Input ---------------------------------------------------------------------- You are given three inquiry options. Enter 1 to display information on an individual, enter 2 to display a group's members, or enter 3 to display all people on file. (The display format is described in the Appendix.) NOTE: If you do not wish to make an inquiry, select option 1 and press ENTER without entering a name for both last and first names. Press ENTER when the message "THIS PERSON NOT ON FILE" is displayed, and the MAILING LIST+ OPTIONS display returns to your screen. Display Information for an Individual ------------------------------------- If you enter 1 when the INQUIRY OPTIONS screen is displayed, you may enter the last name of the person whose information you wish to examine. (Only the first 15 characters of the last name are retained by the program.) Then enter the first name. The computer searches the data file for this name and displays the information on the video screen. If the individual you have specified is not recorded, the message "THIS PERSON NOT ON FILE" is displayed. When you finish your review or if the desired record is not found, press ENTER to continue. The computer returns to the MAILING LIST+ OPTIONS screen. Display Information for Group Members ------------------------------------- If you enter 2 when the INQUIRY OPTIONS screen is displayed, the groups you have previously entered are shown on the screen. Enter the number of the group you wish to see. The computer searches the file and displays those people who are in the selected group. After information on each person is displayed, press ENTER to continue. If you press and hold ENTER, the computer displays the group members continuously until you release the key. If you press F1 and ENTER, you move to the end of the file, and the "END OF FILE" message is shown. Press ENTER to return to the MAILING LIST+ OPTIONS screen. Page 10 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Inquiry and Input ---------------------------------------------------------------------- Display Entire File ------------------- If you enter 3 when the INQUIRY OPTIONS screen is displayed, information stored in the file is displayed, including any data marked for deletion or labeled as inactive. After the record for a person has been displayed, press ENTER to continue. If you press and hold ENTER, the computer displays the file members continuously until you release the key. If you press F1 and ENTER, you move to the end of the file, and the "END OF FILE" message is shown. Press ENTER to return to the MAILING LIST+ OPTIONS screen. OPTION 2: If you enter 2 when the MAILING LIST+ OPTIONS screen is displayed, you have three options. (Updating your files is greatly speeded by running the Condense File program first if you have added many people since you last ran the Condense File program.) Select option 1 to add information for a person to the file, option 2 to update a person's recorded data, or option 3 to delete a person's record. Although not mandatory, it is more efficient to add group names before you enter data for individuals. NOTE: If you do not wish to add data to your file, select option 1 and press ENTER without entering a name for both last and first names. The message "ANOTHER ADD (Y/N)?" is displayed. ENTER N, and the MAILING LIST+ OPTIONS display returns to your video screen. Adding a Person to Your File ---------------------------- If you select option 1, begin by entering the last name of the person you wish to add. (Any characters that extend beyond the periods in the line above on your screen are ignored.) Next enter the person's first name. The computer checks to see if the person is already on file. If he is, you are asked if you wish to replace this person's data. If you do, enter Y and you can change all data except the name. If you do not wish to replace the data, enter N and the MAILING LIST+ OPTIONS screen is displayed. Page 11 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Inquiry and Input ---------------------------------------------------------------------- If the message "SORRY - THE FILE IS FULL" is displayed, you have reached the capacity of your file. Before you can add more records, you must use the Condense File program to delete records which have been flagged for deletion if there are any. To return to the MAILING LIST+ OPTIONS screen, press ENTER. If the individual you have specified is not already on file, you can enter his data. Enter the address, city, state, zip code, and telephone number. Next, enter comment #1 or company name if you selected the business option, comment #2 or position if you selected the business option, comment #3, and comment #4. If you selected the title option, you are asked for the title at this time. If any groups are defined, you are asked if this person is a member of any of them. Once the data is entered, it is stored in the file, and you are asked if you wish to add another person. If you enter Y, repeat the procedure described above for the next person. If you answer N, the computer returns to the MAILING LIST+ OPTIONS screen. Updating Information for a Person on File ----------------------------------------- If you select option 2 to update a person's data, you are asked to enter the person's last name. Next, enter the first name. If you receive the message "THIS PERSON NOT ON FILE", press ENTER, and the computer returns to the MAILING LIST+ OPTIONS screen. On the other hand, if the computer locates the person's name in the file, the name, address, city, state, zip code and telephone number are displayed. To correct any of the data, enter the item number and the new data. When the information is correct, enter 1. If you decide not to update a record after you have made some changes, enter 0 to cancel all changes you have made to this record. You may then update another individual's data. Page 12 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Inquiry and Input ---------------------------------------------------------------------- The four comments and title, if used, are displayed next. To make corrections, follow the same procedure as described above. The ten groups are displayed with asterisks to the right of any group to which this person belongs. To change this information, enter 2 to add or 3 to delete a group. Repeat the procedure as necessary. When the data is correct, enter 1. You are asked if you wish to repeat the update procedure for another individual. If so, enter Y and repeat the process described above. If you have completed all updates, enter N and the computer returns to the MAILING LIST+ OPTIONS screen. Deleting a Person from Your File -------------------------------- If you wish to delete a person's record, begin by entering the person's last and then first name. If you receive the message "THIS PERSON NOT ON FILE," press ENTER, and the MAILING LIST+ OPTIONS display returns to the screen. If the person's record is located, it is flagged for deletion and is deleted the next time you run the Condense File program. You are now asked if you wish to delete another record. Enter Y to repeat the deletion cycle. When you're finished, enter N to return to the MAILING LIST+ OPTIONS screen. OPTION 3: FILE SETUP If you select option 3 from the MAILING LIST+ OPTIONS screen, you can enter 1 to add a group code or 2 to delete a group code. (Changing your file structure is greatly speeded by running the Condense File program first if you added many people since you last ran the Condense File program.) Page 13 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Inquiry and Input ---------------------------------------------------------------------- NOTE: If you do not wish to alter the group names, select option 1, enter a number which does not have a group name, and press ENTER without typing a group name. You may then enter N when asked if you wish to add another group name. Adding a Group Name ------------------- If you have entered 1 to add a group code and receive the message, "ALL 10 GROUPS ARE USED," press ENTER and the computer returns to the MAILING LIST+ OPTIONS screen. However, if ten groups are not stored, the specified groups are displayed and any unused groups are blank. Enter the new group number. If you receive the message "GROUP USED-REPLACE?," enter Y or N. If you choose not to replace it, you are asked if you wish to add another group name. If you answer Y, enter the new group name. Only the first 12 characters are accepted. If you do not wish to add another group, enter N, and the MAILING LIST+ OPTIONS display returns to your screen. Deleting a Group Name --------------------- If you enter 2 to delete a group code and the message "NO GROUPS ON FILE" appears, press ENTER, and the MAILING LIST+ OPTIONS display returns to your screen. Otherwise, the ten groups are displayed. Any unused groups are blank. Enter the number of the group you wish to delete. The computer then automatically searches the file for people who are in the group you deleted and removes the data from this group. If a person is not in any group as a result of the deletion, the data is labeled "INACTIVE." When you run the Condense File program, you may choose to delete data labeled "INACTIVE." Depending on the size of your file, the deletion process could take some time. When it is finished, you have the opportunity to delete another group name. Enter Y or N. If you enter N, the MAILING LIST+ OPTIONS display returns to your screen. In addition, if you select the option to delete a group and then change your mind, you can enter 0 or any number greater than 10 to return to the MAILING LIST+ OPTIONS screen. STEP 4: EXIT If you wish to terminate this program, select option 4 and the program returns to the Mailing List+ Menu. Page 14 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Condense File ---------------------------------------------------------------------- DESCRIPTION The Condense File program deletes records from your file that are either flagged for deletion or flagged as inactive. Or, if you prefer, you may choose to delete only those records which you have flagged for deletion. The program also alphabetizes the file for you so that your reports are in alphabetical order. The processing of your data, whether you are inquiring about members of your file, updating your data, or changing your file structure, is greatly speeded when you run this program first. (Refer to Mailing List+ Data File Attributes" in the Appendix for details about the increased speed.) USER INSTRUCTIONS STEP 1: From the Mailing List+ Menu, select option 3 and press, Enter. NOTE: If the diskette or fixed disk does not contain an initialized data file, the message "FILE NOT ON DISK!", PLEASE RUN INITIALIZE FILE PROGRAM" appears. Press Enter and the program returns to the Mailing List+ Menu. You must then select option 1 to initialize your data file. Please refer to page 8 for instructions on initializing data files. If your file has been initialized, the Condense File Options screen appears. STEP 2: The first option removes both the records marked for deletion and the ones labeled inactive, which are records for persons who are not assigned to one of the ten groups. After you have made your selection, the computer searches for those records and deletes them. When the records are deleted, the computer condenses the file so that you have more space available. Once condensed, the file is alphabetized by the last names of the members. As the alphabetization takes place, two numbers appear on the screen. The first number is 1; the other number is the total number of records in your file. As the program progresses, other sets of numbers are displayed. When the process is finished, the message, "CONDENSE COMPLETED" appears and the program returns to the Mailing List+ Menu. Page 15 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Sort File ---------------------------------------------------------------------- DESCRIPTION The Sort File program allows you to sort the information in your file so that mailing labels can be printed by name, zip code, or any other field desired. The labels will print in the order you have selected until you use the Inquiry and Input program to update or add information or until you use the Condense File program. The Sort File program does not rearrange the information in your file. It creates pointers, which direct the computer to your records in the order you have specified. The only report affected by the Sort File program is the labels. All other reports and all inquiries are listed in alphabetical order if you have run the Condense File program. USER INSTRUCTIONS STEP 1: From the Mailing List+ Menu, select option 4 and press, Enter. NOTE: If the diskette or fixed disk does not contain an initialized data file, the message "FILE NOT ON DISK!", "PLEASE RUN INITIALIZE FILE PROGRAM" appears. Press Enter and the program returns to the Mailing List+ Menu. You must then select option 1 to initialize your data file. Please refer to page 8 for instructions on initializing data files. If your file has been initialized, the SORT OPTIONS display appears. STEP 2: You will see 11 options corresponding to the information you entered previously. You may sort the records in your file using one of these options. The option you choose is sorted in ascending order according to the ASCII codes of the characters. For a listing of the ASCII codes, refer to your Disk Operating System (DOS) reference manual. Notice that numbers and most special characters appear before the alphabetic characters. Once you have selected an option, the message "SORTING" and a number appears in the lower left corner of your display. In a moment or two, another number appears. These numbers indicate that the sorting process is underway. The speed of sort increases as the numbers become smaller. Once 0 is displayed, the program writes the pointers to a separate data file. When finished, the message "SORT COMPLETED" is displyed, and the program returns to the Mailing List+ Menu. Page 16 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Search File ---------------------------------------------------------------------- DESCRIPTION The Search File program searches the file for all persons whose last names begin with a partial name you input and then displays the names, one at a time. This process is greatly speeded if you run the Condense File program first. USER INSTRUCTIONS STEP 1: From the Mailing List+ Menu, select option 5 and press, Enter. NOTE: If the diskette or hard drive does not contain an initialized data file, the message "FILE NOT ON DISK!", "PLEASE RUN INITIALIZE FILE PROGRAM" appears. Press Enter and the program returns to the Mailing List+ Menu. You must then select option 1 to initialize your data file. Please refer to page 8 for instructions on initializing data files. If your file has been initialized, please proceed to step 2. STEP 2: You begin the search by entering the last name or portion of the last name. For example, you wish to look up J. E. Szydloski but can't recall how to spell his name. You do know that his last name starts with Szy, so enter SZY. The computer searches the file for all people whose last name starts with Szy and displays them on the screen. NOTE: If you press ENTER without entering a name, the entire file is displayed. While displaying information from your file, the screen fills with 18 names then the computer prompts you. To continue viewing the listing, press the space bar. When the listing is complete, two asterisks appear in each margin. NOTE: If no entries are found that match the partial name, the two asterisks indicate that the search has occurred. The message "ANOTHER SEARCH )Y/N) ?" appears. Enter Y for another search or N to return to the Mailing List+ Menu. Page 17 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Print Reports ---------------------------------------------------------------------- DESCRIPTION The Print Reports program prints reports on any compatible "parallel" printer. Either the entire file or selected groups can be printed. Reports can be printed in a mailing-label format, a name/address/telephone number format, or exactly as recorded. Using the Sort File program, you may organize the mailing labels into any organization that you choose before the report is printed. The information on the other reports is always printed in alphabetical order. USER INSTRUCTIONS STEP 1: From the Mailing List+ Menu, select option 6 and press, Enter. NOTE: If the diskette or fixed disk does not contain an initialized data file, the message "FILE NOT ON DISK!", PLEASE RUN INITIALIZE FILE PROGRAM" appears. Press Enter and the program returns to the Mailing List+ Menu. You must then select option 1 to initialize your data file. Please refer to page 8 for instructions on initializing data files. STEP 2: If the diskette or fixed (hard) disk contains the data file, the device name of your printer entered during the Initialize File program is now displayed, and you are asked if you wish to change it. Enter Y if you wish to change the printer name or N if it is correct. If you did not specify a printer when you used the Initialize File program, do so now by entering Y. If you are using a parallel printer, enter LPT1:. A printer must be designated by this point, or a "DEVICE I/O ERROR" message is displayed on your screen and the program stops. STEP 3: After the MAILING LIST+ REPORT OPTIONS display appears on your video screen, you may select one of four options. You may select option 1 to print all file information, option 2 to print a name/address/phone number directory, option 3 to print mailing labels, or option 4 to return to the Mailing List+ Menu. To terminate the printing, press the F2 key then Enter. Page 18 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Print Reports ---------------------------------------------------------------------- Print All File Information for a Group -------------------------------------- If you choose option 1, you are asked to select the groups whose members you wish to print. Enter Y or N in response to each group name. If you prefer, you may print the records labeled inactive by entering Y in response to the message "INACTIVES (Y/N)?." After you have selected what you wish to print, the report is printed, and the MAILING LIST+ REPORT OPTIONS display returns to your screen. Print Name/Address/Phone Number for a Group ------------------------------------------- If you choose option 2, you are asked to select the groups whose members you wish to print. Enter Y or N in response to each group name. After the group names have been selected, the report is printed, and the MAILING LIST+ REPORT OPTIONS display returns to your screen. Print Mailing Labels for a Group -------------------------------- If you choose option 3, from the MAILING LIST+ REPORT OPTIONS screen, you are asked to select the groups whose members you wish to print. Enter Y or N in response to each group name. After the group names have been selected, a series of questions concerning the printing format is displayed. The number of columns of labels printed per page is displayed, and the first question asks if you wish to change it. If you do, enter Y, and then enter the number of columns you want printed. Then, the current label length is displayed, and you are asked if you wish to change it. If you do, enter Y, and then enter the length you want printed. If your combination of characters per label and number of labels per line exceeds 132 characters, the message "PRINT LINE TOO LONG" is displayed. You may then correct the label length and number of columns. Next, the number of repetitions of each label is displayed, and you are asked if you wish to change it. If you do, enter Y, and then enter the number of times you wish each label printed. Finally, the number of blank lines between the six label lines is displayed, and you are asked if you wish to change it. If you do, enter Y, and then enter the number of blank lines you wish between each label. Page 19 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Print Reports ---------------------------------------------------------------------- Once you have specified the label format, put your labels in the printer and press ENTER. A sample label is printed so that you can check the label alignment. When the labels are aligned properly, enter Y to proceed. After the labels have printed, the MAILING LIST+ REPORT OPTIONS display returns to your screen. NOTE: If you are printing mailing labels one-across, the label length should be set at 32. The default value is 32. Therefore, at the "LABEL LENGTH" prompt, enter N to the question "CHANGE (Y/N)?." Enter N at all other prompts execept "CURRENT # OF REPETITIONS." If you are printing two-labels across, enter Y at the prompt "# OF LABELS ACROSS PAGE", "CHANGE (Y/N)?", then enter 2. All other prompts should be answered N unless you wish to increase the "CURRENT # OF REPETITIONS." At this printing, the MAILING LIST+ REPORTS program has been successfully tested with one and two labels across. Page 20 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Example ---------------------------------------------------------------------- The Mailing List+ programs are best demonstrated with an example. In the following pages, you are directed through the procedure for setting up a file, defining groups, making entries, and condensing the file. After you have finished the example, experiment with the file you have created. You may discover some techniques for organizing your own information. Refer to the User Instructions of the Initialize File program to initialize the data file on a blank diskette. Use the business option and title option. If you have a printer, enter its device name. The name of a parallel printer is LPT1:. Refer to your Disk Operating System (DOS) manual for the device names of compatible printers. To define groups and make entries, you must load the Inquiry and Input program into the computer. Refer to Steps 1 through 3 of the User Instructions of the Inquiry and Input program for instructions. After the MAILING LIST+ OPTIONS screen is displayed, select option 3 to set up group names. THE FILE SETUP OPTIONS screen is displayed. To add the group names, select option 1. Then, the screen shows 10 blank groups and asks for the group number you wish to add. Enter 1 and then enter the group name, ALUMNI ASSOC. Enter Y to add another group, 2 for the new group number, and TENNIS ASSOC for the name. Because there are no more groups to add, enter N, and the MAILING LIST+ OPTIONS display returns to your screen. To make the first entry, select option 2 on the MAILING LIST+ OPTIONS display. The UPDATE THE FILE OPTIONS display appears on your screen. Choose option 1 to add people to the file. The prompt "LAST NAME" is displayed. Type BROWN and press ENTER. The prompt "FIRST NAME" is displayed; type BILL, and press ENTER. The prompt "ADDRESS" is displayed; type 5628 MOCKINGBIRD LANE, and press ENTER. The prompt "CITY" is displayed; type AMARILLO, and press ENTER. The prompt "STATE" is displayed; type TEXAS, and press ENTER. The prompt "ZIP CODE" is displayed; type 79106, and press ENTER. The prompt TELEPHONE #" is displayed; type (806)372-2611, and press ENTER. The prompt "COMPANY NAME" is displayed; type NORTH TEXAS BRAKE & CLUTCH, and press ENTER. The prompt "POSITION" is displayed; type OWNER, and press ENTER. The prompt "COMMENT #3" is displayed; type SEATED 3RD, and press ENTER. The prompt "COMMENT #4" is displayed; type WIFE-SUSAN, and press ENTER. The prompt "TITLE" is displayed; type MR., and press ENTER. Enter Y to include Brown in the ALUMNI ASSOC group and Y to include him in the TENNIS ASSOC group. The computer then asks if you wish to add data for another person. Enter Y, and press ENTER. To make additional entries, enter the information listed in the table below for each person. Press ENTER if you wish to skip to the next prompt. Page 21 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Example ---------------------------------------------------------------------- PROMPT DATA TO BE ENTERED FOR EACH INDIVIDUAL LAST NAME ADAMS JONES JONES FIRST NAME TONY PHILLIP BILLY ADDRESS P. O. BOX 13120 R. R. 1 1316-C 53RD CITY AMARILLO TUTTLE LUBBOCK STATE TX OK TX ZIP CODE 79101 91213 79412 TELEPHONE # (806)335-1212 (405)689-3826 (806)763-7054 COMPANY NAME I. B. P. WILL ROGERS ROB'S TV WORLD AIRPORT & APPLIANCE POSITION LINE FOREMAN SECURITY MANAGER CHIEF COMMENT #3 SEATED 2ND 2 BOYS-1 GIRL SEATED 5TH COMMENT #4 WIFE-BECKY WIFE-SHARON WIFE-ZELDA TITLE MR. CAPT. MR. Groups ALUMNI ASSOC Y Y Y TENNIS ASSOC Y N Y ANOTHER ADD? Y Y N You are now at the MAILING LIST+ OPTIONS screen. To organize the file and speed processing, you should run the Condense File program. To stop this program, select option 4 and the program stops. Remove the data diskette. Next, refer to the User Instructions for the Condense File program for instructions on how to condense the file. When the CONDENSE OPTIONS screen appears, select option 1. When the program has finished, the file has been sorted alphabetically. To use the data you have just entered, prepare two reports; mailing labels for your alumni association membership list organized by zip code and a direcctory of members of your tennis association. To print the labels in zip code order, use the Sort File program. Refer to Steps 1 through 2 of the User Instructions for the Sort File program for instructions on loading the program. When the SORT OPTIONS screen is displayed, select option 7 to organize the information by zip code. When the sort has been completed, the Print Reports program needs to be loaded into the computer. (If you are not using a printer you cannot complete this portion of the example.) Refer to Steps 1 through 4 of the User Instructions of the Print Reports program for instructions on loading the program. To print the labels for your membership list, select option 3 from the MAILING LIST+ REPORT OPTIONS display. When asked which groups to print, enter Y to print ALUMNI ASSOC and N to the group TENNIS ASSOC. Respond N to each question about changing number of columns, label length, number of repetitions, and number of blank lines. Put the labels in your printer and press ENTER. Page 22 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Example ---------------------------------------------------------------------- Align the labels, and enter Y to indicate that the alignment is correct. The labels are then printed in the order of their zip codes. The MAILING LIST+ REPORT OPTIONS display returns to your screen. To print a directory of tennis league members, select option 2 from the MAILING LIST+ REPORT OPTIONS display. When asked which groups to print, respond N to ALUMNI ASSOC and Y to TENNIS ASSOC. The names, addresses, and phone numbers of tennis association members are printed in alphabetical order. After the report has printed, the MAILING LIST+ REPORT OPTIONS display returns to your screen. Select option 4, and the program returns to the Mailing List+ menu. Page 23 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Applications ---------------------------------------------------------------------- Mailing List+ programs can be adapted to organize and store information about many items, such as your household goods inventory, your library, your record collection, or your credit cards. If you have only a few items you wish to store, you may set-up a separate group on your mailing list data file. However, if you wish to store many items or if you wish to create groups for one type of information, such as your library or your record collection, you may wish to dedicate an entire data diskette to that information. You may also use your Mailing List+'s sorting capabilities to cross reference and organize your data in a more meaningful manner. To make an adaptation, you need only determine what information to enter in response to the input prompts and what name you wish to enter for each group. EXAMPLE Using the data file you have already created in the previous example, you can add two groups and several entries to see how simple it is to adapt the Mailing List+ programs to your storage and classification needs. Assume that your insurance agent has suggested that you maintain an inventory of your electronic appliances and of your credit cards to protect yourself against loss through theft. To adapt your file to include a category for electronic appliances and one for credit cards, you need to add these two groups to the ones already listed on your Mailing List+ data file. Refer to Steps 1 through 3 of the User Instructions of your Inquiry and Input program for the procedure to load the program into your computer. After the MAILING LIST+ OPTIONS screen is displayed, select option 3 to enter the new groups. The FILE SETUP OPTIONS screen is displayed. Select option 1. To allow you to add more groups for your mailing list, add these special groups at the end of the list. Enter 9 for the group number and enter ELEC APP for the group name. Enter Y so that you may enter another group. Enter 10 for the group number and enter CREDIT CARDS for the group name. Because you do not wish to enter another group, enter N. The MAILING LIST+ OPTIONS display returns to your screen. To enter the inventory of electronic appliances and credit cards, select option 2. The UPDATE THE FILE OPTIONS screen appears. Select option 1, and enter the following data using the techniques described in Step 3, Option 2, of the User Instructions for the Inquiry and Input program. Page 24 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Applications ---------------------------------------------------------------------- PROMPT DATA TO BE ENTERED FOR EACH APPLIANCE LAST NAME DEN DEN KITCHEN FIRST NAME TV STEREO MICROWAVE ADDRESS RCA XL-100 SANSUI 700 LITTON TOUCH SUPER VISION CITY SER# XOO67234-1 SER# 109795B21 SER# 2376871 STATE/COUNTRY $626.45 $549.99 $368.79 ZIP CODE TELEPHONE # TED'S TV STEREO HAVEN J A APPLIANCE AND APPLIANCE COMPANY NAME (806)792-9861 (214)555-9123 (214)696-0074 POSITION 2346 50TH 811 S. CENTRAL 9117 ELM AVE. COMMENT #3 LUBBOCK TX 79401 DALLAS TX 21021 DALLAS TX 21031 COMMENT #4 5 YR TUBE, 1 YR PARTS 2 YR FULL 1 YEAR PARTS & LABOR TITLE GROUPS ALUMNI ASSOC N N N TENNIS ASSOC N N N ELEC APP Y Y Y CREDIT CARDS N N N ANOTHER ADD? N Y Y To add the credit cards to your data file, enter the following information. PROMPT DATA TO BE ENTERED FOR EACH CREDIT CARD LAST NAME MASTERCARD CRANE'S FIRST NAME SECURITY BANK CRANE'S DEPT. STORE ADDRESS P. O. BOX 22416 7301 59TH CITY ALAMOGORDO DALLAS STATE NEW MEXICO TEXAS ZIP CODE 80010 21025 TELEPHONE # 1-800-265-8800 214-922-8956 COMMENT #1 CARD # 5289-59-011-27539 CARD # 682901 COMMENT #2 RECEIVED 3/15/79 RECEIVED 2/11/80 COMMENT #3 EXPIRES 3/82 EXPIRES 2/11/81 COMMENT #4 CREDIT LIMIT $1000.00 CREDIT LIMIT $1000.00 TITLE GROUPS ALUMNI ASSOC N N TENNIS ASSOC N N ELEC APP N N CREDIT CARDS Y Y ANOTHER ADD? Y N Page 25 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Applications ---------------------------------------------------------------------- Now that you've made all the entries you wish, select option 4 on the MAILING LIST+ OPTIONS display. To speed up processing, run the Condense File program. Refer to the User Instructions for the Condense File program for instructions. Once the file has been condensed, you may print the electronic appliance and credit card inventories. Load the Print Reports program in your computer. Refer to Steps 1 through 4 of the User Instructions of the Print Reports program for instructions on loading the program. After the MAILING LIST+ REPORT OPTIONS display appears on your video screen, you may select option 1 to print the desired inventories. To print the electronic appliances inventory, select only the group ELEC APP. Enter N for all other groups. The inventory is printed in alphabetical order. The MAILING LIST+ REPORT OPTIONS display returns to your screen. To print the credit card inventory, repeat the process described above except enter Y to the group CREDIT CARDS and enter N to all other groups. The MAILING LIST+ REPORT OPTIONS display returns to your screen. To terminate the program, select option 4. You can use your MAILING LIST+'s sorting capabilities to cross reference data. For example, if you managed 100 apartment complexes in eight cities, you can set up a group for each city and use your four comment fields to enter manager's name, total number of apartments, number of one-bedroom apartments, and number of two-bedroom apartments. Condense your file, and sort it by the comment field you wish to use for ranking such as the total number of apartments. When you print a listing by one group, the apartment houses for that city are listed in order of their size. With careful consideration, you can make the MAILING LIST+ package perform a wide range of useful functions for you. Page 26 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Appendix ---------------------------------------------------------------------- MAILING LIST+ DATA FILE STRUCTURE OPEN ATTRIBUTES: DEVICE.FILE = MAILLIST.REC MAILLIST.DAT MAILLIST.PNT FILE TYPE = SEQUENTIAL RANDOM SEQUENTIAL RECORD TYPE = FIXED 255 FIXED 255 FIXED 255 PHYSICAL ATTRIBUTES: RECORD 1 (MAILLIST.REC) - SET-UP AND BACKGROUND DATA RECORD 1 TO 1,000 (MAILLIST.DAT) - DATA FILE RECORD 1 TO 16 (MAILLIST.PNT) - POINTERS TO DATA FILE LOGICAL NAME FIELD LENGTH IN NUMBER TYPE (Bytes) DESCRIPTION MLIST ---------------------------------------------------------------------- 1 NUM 8 RECORD # OF LAST SORTED PERSON LSP 2 NUM 8 RECORD # OF LAST PERSON IN FILE LP 3 CHAR 1 "Y" OR "N" FOR BUSINESS OPTION BUS$ 4 CHAR 1 "Y" OR "N" FOR TITLE OPTION GEN$ 5 CHAR 56 DEVICE NAME OF PRINTER DEV$ 6 CHAR 12 GROUP #1 K$(1) 7 CHAR 12 GROUP #2 K$(2) 8 CHAR 12 GROUP #3 K$(3) 9 CHAR 12 GROUP #4 K$(4) 10 CHAR 12 GROUP #5 K$(5) 11 CHAR 12 GROUP #6 K$(6) 12 CHAR 12 GROUP #7 K$(7) 13 CHAR 12 GROUP #8 K$(8) 14 CHAR 12 GROUP #9 K$(9) 15 CHAR 12 GROUP #10 K$(10) 16 CHAR 1 "Y" OR "N" FOR POINTER FILE PV$ ---------------------------------------------------------------------- Page 27 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Appendix ---------------------------------------------------------------------- MAILING LIST+ DATA FILE STRUCTURE A PERSON'S DATA RECORD LOGICAL NAME FIELD LENGTH IN NUMBER TYPE (Bytes) DESCRIPTION M-LIST ---------------------------------------------------------------------- 1 CHAR 1 "A" = RECORD IS ACTIVE F$(1) "I" = RECORD IS INACTIVE "D" = RECORD IS FLAGGED FOR DELETION 2 CHAR 10 "Y" OR "N" IN EACH BYTE SHOWING F$(2) WHICH GROUPS THIS RECORD IS IN 3 CHAR 27 NAME: THE LAST NAME IS LEFT F$(3) JUSTIFIED IN THE FIRST 15 BYTES. THE FIRST NAME IS LEFT JUSTIFIED IN THE LAST 12 BYTES 4 CHAR 27 ADDRESS F$(4) 5 CHAR 15 CITY F$(5) 6 CHAR 8 STATE/COUNTRY F$(6) 7 CHAR 9 ZIP CODE F$(7) 8 CHAR 20 TELEPHONE NUMBER F$(8) 9 CHAR 27 COMMENT #1/COMPANY NAME F$(9) 10 CHAR 27 COMMENT #2/POSITION F$(10) 11 CHAR 27 COMMENT #3 F$(11) 12 CHAR 27 COMMENT #4 F$(12) 13 CHAR 4 TITLE OF PERSON F$(13) ---------------------------------------------------------------------- NOTE: Fields 4 through 13 are left justified. Page 28 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Appendix ---------------------------------------------------------------------- MAILING LIST+ DATA FILE ATTRIBUTES The physical organization of the file is shown below. Notice that the file is divided into four sections. To speed accessing time, the sorted and non-sorted records are kept separate. When an inquiry is made, the sorted records are searched with a binary technique, which skips over blocks of records and increases the speed. If the person is not found, the non-sorted records are searched sequentially. ---------------------------------------- Record 1 (MAILLIST.REC) set-up and background data ---------------------------------------- Record 1 (MAILLIST.DAT) records of persons who have been sorted Record LSP ----------------------------------------- Record LSP+1 records of persons who have not been sorted (additions since the last sort) Record LP ------------------------------------------ ------------------------------------------ Record 1 (MAILLIST.PNT) Pointers to File Record 22 ------------------------------------------ Page 29 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Appendix ---------------------------------------------------------------------- DISPLAY SCREEN FORMAT The format for the display screen when an inquiry is being made is shown below. ┌────────────────────────────────────────────────────────────────────┐ │ │ │ m m m m m m a a a a a a a a │ │ L a s t n a m e F i r s t N a m e │ │ A d d r e s s │ │ C i t y S t a t e │ │ Z i p C o d e │ │ T e l e p h o n e # │ │ │ │ C o m m e n t # 1 / C o m p a n y N a m e │ │ C o m m e n t # 2 / P o s i t i o n │ │ C o m m e n t # 3 │ │ C o m m e n t # 4 │ │ │ │ │ │ g g g g g g g g g g g g │ │ g g g g g g g g g g g g │ │ g g g g g g g g g g g g │ │ g g g g g g g g g g g g │ │ g g g g g g g g g g g g │ │ g g g g g g g g g g g g │ │ g g g g g g g g g g g g │ │ g g g g g g g g g g g g │ │ g g g g g g g g g g g g │ │ g g g g g g g g g g g g │ │ │ │ │ │ │ │ │ │ P R E S S E N T E R T O C O N T I N U E │ │ │ └────────────────────────────────────────────────────────────────────┘ m - Title of person (blank if not used). a - INACTIVE if person is not in any groups. DELETE if person is flagged for deletion. g - Groups this person is in. Page 30 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ In Case of Difficulty ---------------------------------------------------------------------- 1. Be certain that you are using the diskette drive "A" to access your data file. 2. Be sure that the diskette you have inserted in the diskette drive is the correct one. Use the Disk Operating System (DOS) command "DIR" to check for the correct files. 3. Ensure that your computer is properly connected and turned on. 4. If your program does not appear to be working properly, remove the diskette from the diskette drive, reinsert the diskette and follow the appropriate User Instructions carefully. If the program still does not appear to be working properly, turn the computer off, wait several seconds, and turn it on again. 5. If you have any difficulty with your Mailing List+ package, please contact StrangCo Software Systems. The address and phone number are on page 33. Page 31 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Limited Warranty ---------------------------------------------------------------------- THREE-MONTH LIMITED WARRANTY HOME COMPUTER SOFTWARE MEDIA StrangCo Software Systems extends this consumer warranty only to the original consumer purchaser. WARRANTY COVERAGE This warranty covers the case components of the software package. The components include all cassette tapes, diskettes, plastics, containers, and all other hardware contained in this software package ("the Hardware"). This limited warranty does not extend to the programs contained in the software media and in the accompanying book materials ("The Programs"). The Hardware is warranted against malfunction due to defective materials or construction. THIS WARRANTY IS VOID IF THE HARDWARE HAS BEEN DAMAGED BY ACCIDENT OR UNREASONABLE USE, NEGLECT, IMPROPER SERVICE OR OTHER CAUSES NOT ARISING OUT OF DEFECTS IN MATERIAL OR CONSTRUCTION. WARRANTY DURATION The Hardware is warranted for a period of three months from the date of original purchase by the consumer. WARRANTY DISCLAIMERS ANY IMPLIED WARRANTIES ARISING OUT OF THIS SALE, INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, ARE LIMITED IN DURATION TO THE ABOVE THREE MONTH PERIOD. StrangCo Software Systems SHALL NOT BE LIABLE FOR LOSS OF USE OF THE HARDWARE OR OTHER INCIDENTAL OR CONSEQUENTIAL COSTS, EXPENSES, OR DAMAGES INCURRED BY THE CONSUMER OR ANY OTHER USER. Some states do not allow the exclusion or limitation of implied warranties or consequential damages, so the above limitations or exclusions may not apply to you in those states. LEGAL REMEDIES This warranty gives you specific legal rights, and you may also have other rights that vary from state to state. Page 32 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Limited Warranty ---------------------------------------------------------------------- PERFORMANCE BY 3S UNDER WARRANTY During the three month period, defective Hardware will be replaced when it is returned postage prepaid to StrangCo Software Systems listed below. The replacement Hardware will be warranted for a period of three months from date of replacement. 3S strongly recommends that you insure the Hardware for value prior to mailing. StrangCo Software Systems CONSUMER SERVICE FACILITY StrangCo Software Systems c/o Thomas J. Strang 1721 Kennedy Blvd. #2C North Bergen, NJ 07047 (201) 569-8500 IMPORTANT NOTICE OF DISCLAIMER REGARDING THE PROGRAMS The following should be read and understand before purchasing and/or using the software media. 3S does not warrant the Programs will be free from error or will meet the specific requirements of the consumer. The Consumer assumes complete responsibility for any decisions made or actions taken based on information obtained using the Programs. Any statements made concerning the utility of the Programs are not to be construed as express or implied warranties. 3S MAKES NO WARRANTY, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO ANY IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE, REGARDING THE PROGRAMS AND MAKES ALL PROGRAMS AVAILABLE SOLELY ON AN "AS IS" BASIS. IN NO EVENT SHALL 3S BE LIABLE TO ANYONE FOR SPECIAL, COLLATERAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES IN CONNECTION WITH OR ARISING OUT OF THE PURCHASE OR USE OF THE PROGRAMS AND THE SOLE AND EXCLUSIVE LIABILITY OF 3S, REGARDLESS OF THE FORM OF ACTION, SHALL NOT EXCEED THE PURCHASE PRICE OF THE SOFTWARE MEDIA. MOREOVER, 3S SHALL NOT BE LIABLE FOR ANY CLAIM OF ANY KIND WHATSOEVER BY ANY OTHER PARTY AGAINST THE USER OF THE PROGRAMS. Some states do not allow the exclusion or limitation of implied warranties or consequential damages, so the above limitations or exclusions may not apply to you in those states. Page 33 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Technical Considerations ---------------------------------------------------------------------- SHAREWARE Shareware distribution gives users a chance to try software before buying it. If you try a Shareware program and continue using it, you are expected to register. Individual programs differ in details -- some request registration while others require it, some specify a maximum trial period while others limit the number of records you may store in your files. With registration, you get anything from the simple right to continue using the software to an updated program with printed manual. Copyright laws apply to both Shareware and commerical software, and the copyright holder retains all rights, with a few specific exceptions as stated below. Shareware authors are accomplished programmers, just like commercial authors, and the programs are of comparable quality. (In both cases, there are good programs and bad ones!) The main difference is in the method of distribution. The author specifically grants the right to copy and distribute the software, either to all and sundry or to a specific group. For example, some authors require written permission before a commercial disk vendor may copy their Shareware. So, Shareware is a distribution method, not a type of software. You should find software that suits your needs and pocketbook, whether it's commercial or Shareware. The Shareware system makes fitting your need easier, because you can try before you buy. And because the overhead is low, prices are low also. Shareware has the ultimate money-back guarantee -- if you don't use the product, you don't pay for it. The above statement about Shareware was provided by the Association of Shareware Professionals (ASP). If you are interested in Shareware of the Association, please feel free to contact us and we will provide you with current information. A common question is asked of us, "How do I find out about other Shareware products that are available?" There are many companies that provide the service of finding and cataloging Shareware products; and for a small fee, will send you a diskette with Shareware products on it. The first company to provide this service was "The Public (Software) Library." To reach them, write to Nelson Ford, P.O. Box 35707, Houston, TX 77235-5705 or call 713-721-5205. For the names of other companies that provide this service, look for ads in your favorite magazines. Page 34 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Technical Considerations ---------------------------------------------------------------------- FUTURE There will always be improvements in this software as the need warrants. Any comments or suggestions concerning Mailing List+ would be greatly appreciated. Updates and other exciting programs will be available in the future. Please support the free enterprise system. Thank you! Page 35 ---------------------------------------------StrangCo Software Systems ---------------------------------------------------------------------- MAILING LIST+ Distribution ---------------------------------------------------------------------- MAILING LIST+ DISTRIBUTION LICENSING AGREEMENT Anyone wishing to charge people a fee for giving them a copy of Mailing List+ must have the written authorization of the author, without which, the distributor is guilty of copyright violation. To receive such authorization, send the completed application to: StrangCo Software Systems, c/o Thomas J. Strang, 1721 Kennedy Blvd. #2C, North Bergen, NJ 07047. Include $10 to cover the cost of processing the application and of sending you the latest version of Mailing List+. (Fee may be waived for non-profit, non-mail-order user groups.) Name of Organization:___________________________________________ Your Name:___________________________________________ Address:___________________________________________ ___________________________________________ TERMS OF DISTRIBUTION OF MAILING LIST+: 1. The fee charged may not exceed $10, including postage, mailer and any other charges. If Mailing List+ is shipped along with other diskettes, the $10 limit includes the charge for the diskettes plus a pro-rata share of the total shipping and handling and other charges. 2. Your library's catalog or listing must state that this program is not free, but is copyrighted software that is provided to allow the user to evaluate it before paying. 3. The label on the diskettes should show that this is a demo program for which payment is expected on acceptance for use. Labels will be furnished on request. 4. The offering and sale of Mailing List+ will be stopped at any time the author so requests. 5. Copies must be made from the copy of Mailing List+ sent to you with this agreement. This is required for control purposes. 6. Problems or complaints will be reported to the author for resolution. In return for the right to charge a fee for the distribution of the program Mailing List+, I agree to comply with the above terms of distribution. Signed, __________________________________ __________________ your signature date _________________________ ___________________ __________________ StrangCo Software Systems control # date -------------- COMMENT FORM -------------- Your comments about this software and documentation are welcome. Please take the time to fill out this form and write to us with your comments. Name:______________________________ Title:___________________________ Company:______________________________________________________________ Address:______________________________________________________________ ______________________________________________________________________ City:_________________________________________________________________ State/Country:_________________________ Zip:_________________________ Phone Work: (_____) _____ - _____ Phone Home: (_____) _____ - ______ Mailing List+ Version #:___________________ Date:____________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ********************************************************************** Send this form to: StrangCo Software Systems c/o Thomas J. Strang 1721 Kennedy Blvd. #2C North Bergen, NJ 07047 USA ********************************************************************** ----------------------------------------- Mailing List+ Registration Payment Form ----------------------------------------- To order Mailing List+, please fill out the form below. Use street address only (we cannot ship to a post office box). Date:___________________ Name:_______________________________ Title:__________________________ Company:______________________________________________________________ Address:______________________________________________________________ ______________________________________________________________________ City:_________________________________________________________________ State/Country:_____________________________ Zip:______________________ Phone Work: (_____) _____ - ______ Home: (_____) _____ - ______ Method of payment: Please complete the worksheet below and choose one of the payment options indicated. New Jersey residents must add sales tax. ALL CHECKS AND MONEY ORDERS MUST BE DRAWN ON U.S. ACCOUNTS ONLY. +--------------------------------------------------------------------+ | | | Cost | Total | | Quantity | Description | per unit | Cost | +========+=+=========================================================+ | | | | | | | Mailing List+ Software Package | $29.95 | | | | | | | +========+===+============================+==========+===============+ | New Jersey residents add sales tax | | +---------------------------------------+---------------+ | Shipping Cost if Overseas, add $20.00 | | +---------------------------------------+===============+ TOTAL | | +===============+ Diskette format: [ ] 5.25 [ ] Check with order [ ] Money Order ********************************************************************** Send all items to: StrangCo Software Systems c/o Thomas J. Strang 1721 Kennedy Blvd. #2C North Bergen, NJ 07047 USA ********************************************************************** If you have any questions, please call 201-569-8500 X840. Volume users of Mailing List+ please inquire about quantity discounts.